What exactly are you quoting?
Request a model or product identifier wherever possible. Ask the supplier to state the specification, size options and unit of supply. Category descriptions such as “industrial glove” are useful starting points, but are not enough to compare two finished quotes.
Can I check the product information?
Request the manufacturer information, user instructions and applicable conformity documentation for the specific item. Ask how the item supplied can be matched to the documentation. Keep the paperwork with your purchasing records rather than relying on a generic category description.
What should be clear before I agree?
Use this shortlist when reviewing the commercial side of the quote.
- Are all requested sizes included in the quoted availability?
- What minimum order or pack quantities apply?
- What is the total cost, including delivery and applicable tax?
- Are delivery dates estimates or agreed commitments?
- Will any substitution require my approval?
- What is the process for shortages, damaged items or an incorrect specification?
How do I plan for the next order?
Ask whether the proposed product is suitable for a repeat supply arrangement and how future availability is confirmed. Keep an internal record of the approved model, size mix and last order. If the workplace task or product changes, ask the responsible person to review the specification before reordering.
Who decides whether the PPE is suitable?
HSE highlights the importance of the task, wearer fit and compatibility with other equipment when selecting PPE. Explain the application to your supplier, and involve the person responsible for your workplace assessment. A commercial quote alone does not establish suitability.
This page covers purchasing preparation. Use your workplace assessment and specialist advice where needed to establish the required protection.
HSE: selecting and using PPE →CSC TRADE / BUYING GUIDE
