How to compare bulk PPE quotes

Start with one consistent brief

Send each supplier the same list. Separate each category into the product specification, size breakdown and required quantity. A request for “100 gloves” leaves too much room for different assumptions: say whether you mean individual gloves, pairs or boxes. Use the notes field to make the unit of supply explicit.

Use a comparison sheet that exposes the differences

A lower unit price is only comparable when the specification and unit of supply match. Ask suppliers to identify their proposed product and flag alternatives separately.

• Product name or model and requested specification
• Units per pack and total units supplied
• Size breakdown and availability for each size
• Unit price, VAT treatment and delivery charges
• Delivery estimate, quote validity and any minimum quantities
• Product documentation and process for proposed substitutions

Separate essential requirements from preferences

Keep requirements established by your workplace assessment separate from preferences such as colour or a particular brand. If a supplier proposes an alternative, have the responsible person assess it against the original specification before agreeing. A similar-looking product is not automatically an equivalent replacement.

Check the complete delivery plan

One quoted delivery date can hide several lead times. Ask whether the items will arrive together or in separate shipments, whether delivery charges cover the whole order and what happens if a size is unavailable. For a staged project, request a delivery breakdown that matches your required dates.

Send CSC a list we can work from

Build a kit list with your categories and approximate quantities, then add your specification, size breakdown, delivery area and required date. Mark repeat requirements clearly. CSC can discuss the options and confirm a quote; submitting the enquiry does not place an order.