Build the list around the work
Begin with the requirements already identified for your workplace. Avoid buying the same bundle for everyone purely because it is convenient. Different roles or tasks may have different specifications, even within a small team.
Collect sizes before asking for prices
Make a simple internal list of the items and sizes required for each person. Share the aggregate quantities with your supplier; you do not need to send employee names. Record glove, garment and footwear sizes separately rather than assuming one size applies across categories.
Create a quote-ready brief
These are the details that help reduce follow-up questions.
- Business name and a contact for the enquiry
- Category, item type, required specification and quantity
- Size breakdown and whether quantities mean items, pairs or packs
- Delivery postcode and the date the equipment is needed
- Any compatibility requirements for equipment used together
- Whether the request is a one-off or a recurring requirement
Allow time to check the proposal
Review the exact models, sizes, documents and delivery terms before ordering. If you are considering a new product, ask whether samples or a wearer trial can be arranged; do not assume they are offered or included. Confirm any costs and availability before proceeding.
Keep the information for next time
Retain the accepted quote and a record of what was supplied. Note any sizing problems or product changes so the next enquiry is more accurate. Plan replacement purchasing around your own inspection and maintenance arrangements and the product instructions, rather than a universal replacement interval.
This page covers purchasing preparation. Use your workplace assessment and specialist advice where needed to establish the required protection.
HSE: selecting and using PPE →CSC TRADE / BUYING GUIDE
